I’ve been saving for a new Apple iPad Air for months. A week before leaving for the AIA National Convention in June, I pulled the trigger and ordered my newest toy with 32 MB of storage in Space Gray. It would be useful to complete my responsibilities as a jury member for the Architectural Business Plan Competition and allow me to prepare for my presentations at the convention.
I’m happy to say that the device performed as well as expected and today I am using the iPad to complete my daily routines. I manage my email, access my files on Dropbox and take notes during project meetings.
For project meeting minutes, I use Evernote. My long term plan is to migrate all my project files to the app, but so far, I am only using it for personal notes, Entrepreneur Architect records and meeting minutes for my Fivecat Studio projects.
Project meeting minutes are a very important part of managing an architectural project. It is the only record of project status and can be used as a weekly meeting agenda.
In Evernote I have created a separate notebook for each active project. In each notebook, I have added a Meeting Minutes note and add each consecutive record in one note. At the beginning of each meeting, I add the date and list the notes below. I then send an email directly from Evernote to all participants at the meeting. At the next meeting, I open the same note, review my bullets from the previous meeting and list the new notes for the current meeting immediately below. All the information is there in a single note. Simple, and easy to use. That’s the way we want to build our systems.
Having my minutes recorded to Evernote allows me to quickly access my records using any device with an internet connection.
Do you record meeting minutes at every project meeting? How do you keep track of your minutes documents?
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